Privacy Policy

Effective Date: September 12, 2025
Last Updated: September 12, 2025

1. Introduction

Top10EmployeeVoices.com and its associated subsites (such as cyprus.top10employeevoices.com) are owned and curated by an editorial team of professionals committed to celebrating meaningful employee voices across regions.

This Privacy Policy explains how we collect, use, and protect your data when you interact with our platform—whether by browsing the site, submitting editorial content, or contacting us via email.

We take your privacy seriously and are committed to handling your data transparently and in full compliance with the EU General Data Protection Regulation (GDPR).

2. Who We Are

This platform is operated by Top10EmployeeVoices, an editorial initiative curated by an independent editorial team of professionals and not currently a registered legal entity.

For the purposes of data protection law, Vasileios Ioannidis acts as the Data Controller for all processing activities under Top10EmployeeVoices.com and its subsites.

You can contact us at:
📧 [email protected]
📍 Limassol, Cyprus
🌍 www.top10employeevoices.com

3. What Data We Collect

• Direct Submissions: Full name, professional title, organization, contact info (email, LinkedIn, or social handle), headshot, short quote, and article
• Email Communications: Email address, message content, and any attachments
• Web Interactions (Cookies/Analytics): Aggregate usage data such as page views and session duration. No tracking or profiling cookies are active without explicit consent. We use a GDPR-compliant consent tool (Osano)

4. How We Use Your Data

• To evaluate and publish submitted content
• To curate and archive editorial features
• To contact you regarding inclusion, follow-ups, or award consideration
• To comply with legal obligations or respond to data access requests

We do not use your data for advertising, profiling, or automated decision-making.

Please note: submission of your content automatically makes you eligible for award consideration. However, "TheTop10Voices" reserves discretion over whether and when award ceremonies are held, and participation does not imply a guarantee of public recognition or an event taking place.

5. Legal Basis for Processing

• Consent: For all editorial submissions, newsletter opt-ins, and direct communication
• Legitimate Interest: To operate and maintain a functioning editorial and awards platform

6. Data Sharing & Third Parties

• Internally among editors and platform maintainers for content curation and communication
• With trusted vendors such as Carrd (hosting), Zoho Mail (email), and Osano (cookie consent), all operating under GDPR-compliant agreements
• Publicly only if you have explicitly submitted content for publication (e.g., articles, photos, bios)

We do not sell or rent personal data under any circumstances.

7. Data Retention

We retain submitted materials and correspondence to maintain a permanent, curated archive of employee contributions and to comply with applicable legal or editorial obligations. You may request removal of your content at any time by contacting:

📧 [email protected]

8. Your Rights (GDPR)

• Right to access, correct, or delete your data
• Right to object to or restrict specific processing activities
• Right to withdraw consent at any time (with no effect on prior lawful processing)
• Right to lodge a complaint with the Cyprus Data Protection Commissioner

All valid GDPR requests will be responded to within 30 days via email.

9. Data Security

• SSL-secured email via Zoho Mail
• Password-protected administrative systems
• Malware scanning and protection on hosting infrastructure
• Minimal third-party access through encrypted interfaces and role-based permissions

10. Children’s Privacy

This site is intended for professionals aged 18 and over. We do not knowingly collect or process personal data from minors. If you believe a minor has submitted data, please contact us immediately.

11. International Transfers

All data is stored and processed within the European Economic Area (EEA) using GDPR-compliant third-party processors and infrastructure providers.

12. Changes to This Privacy Policy

Top10EmployeeVoices reserves the right to update this policy or its Contributor Guidelines at any time. Material changes that affect consent or contributor rights will be communicated directly. Continued participation after such notification constitutes agreement to the revised terms. We encourage you to review this page periodically.

13. Contact

For data requests, content removal, or general privacy questions:

• 📧 [email protected] (Privacy Queries)
• 📧 [email protected] (Formal GDPR Requests)
• 📧 [email protected] (Editorial Contact)

📍 Limassol, Cyprus
🌍 www.top10employeevoices.com